On-Set Production Safety Responsibility
During the production, the 18st Assistant Director (AD) is the OnSet Safety Coordinator and is responsible for acting as the safety liaison between the production crew and the Safety Program Director (Producer). The OnSet Safety Coordinator is responsible for conveying current safety requirements to all production cast and crew members and provides guidance for meeting Production’s Safety Program goals.
The 2nd AD and the Assistant Directors Department support the 1st AD in fulfilling the requirements of the Safety Program.
Become thoroughly familiar with the Production’s Safety Program
- Ensure that Production Management’s commitment to health & safety and expectation of a safe production is effectively communicated to all crew & cast.
- Receive, read, and implement the Safety Program.
- Schedule and lead a preproduction safety meeting with Production Management, all department heads (HODs) and key production personnel.
- Become completely familiar with the Production Safety Manual and ensure that a physical or electronic copy is at all production worksites at all times.
Ensure that applicable safety program documents are distributed to your crew including:
- General Safety Guidelines for Production should be provided and completed by all crew & cast, including all those who report directly to the site for hire, such as casual hires, independent contractors, etc. Completed Health & Safety Policy, IIPP Orientation and Safety Guidelines Acknowledgement Forms (Form 1) should be returned to the POC for upload into Prodicle. (Note: these guidelines and form may be included as part of the Start Paperwork package).
- Industry Wide Safety Bulletins relating to specific hazards as they occur should be distributed and/or attached to the call sheet.
- Safety Data Sheets (SDS) for all chemicals must be on hand and immediately available to any crew or cast member upon request.
Ensure the Production’s Safety Program is working
- Ensure that members of the AD Department, HODs and other key production personnel are performing their safety program duties to minimize the potential for production related incidents and injuries as detailed in their respective Safety Responsibilities.
- General Safety Guidelines for Production
- General HOD Safety Responsibilities
- Supplemental HOD Safety Responsibilities
- 1st Assistant Director / AD Department Safety Responsibilities
- Location Manager Safety Responsibilities
- Supervising Medic Safety Responsibilities
- Production Office Coordinator Safety Responsibilities
- Ensure that any safety concerns raised are resolved appropriately.
- Ensure that that safety meetings are held on a regular basis. An initial safety meeting should be conducted by HODs for all crew members on the first day of work. Any crew member not present for this initial safety meeting should be briefed by the HOD on their first day of work. Additional safety meetings should be conducted as detailed in the HOD General Safety Responsibilities.
- Ensure that all safety meetings are properly documented.
- Ensure all construction cranes, telehandlers and forklifts used on the Production are be operated by trained, qualified and experienced operators. In addition, all construction crane, telehandler and forklift use should meet the requirements detailed in the Production Safety Manual, Section 14 Construction Cranes, Telehandlers & Forklifts.
- Special procedures should be undertaken on any planned sequence which includes minors performing physical activities. Please see Industry Wide Procedural Guideline No.1 – Special Procedures for Minors Performing Physical Activities at csatf.org. Prior to any on camera or rehearsal work involving minors performing physical activities, key personnel, including the following should be contacted: UPM, Production Safety Consultant, and Production Executive.
- Ensure all drones used on the Production are be operated by trained, qualified and experienced operators. In addition, all drones use should meet the requirements detailed in the Production Safety Manual, Section 16 Drones & UAS.
- Ensure that strategies are implemented to prevent the onset of heat related illness for all production personnel. A sufficient supply of drinking water and shade equipment must be provided to meet the needs of all crew at all locations. Employees must be provided with adequate training to prevent heat illness, recognize the signs and symptoms of heat illness if it occurs, and how to seek appropriate medical treatment as required. See the Production Safety Manual, Section 12 Heat Illness Prevention.
- Ensure that the production safety department phone numbers and the safety hotline number appear on all call sheets.
- Ensure daily inspections are conducted to document compliance and to identify unsafe conditions or practices on the set. At a minimum, one inspection should be conducted at each production location on each day of shooting. Daily inspection should also be conducted at production locations under construction, during prep and strike / wrap by all applicable departments.
- Review safety program documentation regularly to ensure proper completion and compliance.
- Discuss all potential safety concerns with Location Manager, UPM, HODs, etc., during prep and technical scouts.
- Work directly with the Safety Program Director to coordinate and document all safety issues and to notify the crew & cast, as necessary, of potentially hazardous situations (helicopters, insert cars, exotic animals, location hazards, special effects, stunts, etc.).
- Conduct safety meetings in the following situations:
- On the first day of shooting:
- Briefly explain the safety program;
- Discuss the safety aspects of the day's activities and the particular hazards of the location;
- On stage or interior sets, identify the location of emergency equipment, exits, and communication methods. Explain emergency procedures such as evacuation plans in case of fire;
- Discuss safety precautions to be followed around any specialized equipment that may pose a potential hazard (insert car, process trailer, cranes, booms, helicopters, special effects equipment, etc.).
- Additional meetings are required anytime for any of the following:
- When a stunt or special / mechanical / pyrotechnic / fire effect is to occur;
- Anytime cast & crew are exposed to a potential hazard (helicopter, exotic animals, water, extreme heat or cold, etc.);
- Anytime new cast, crew, or background join the production (this can be performed by the 2nd AD or HOD, if necessary);
- Anytime the production is in a new location;
- Anytime a new process is introduced (firearms, gimbal, crane, etc.).
- On the first day of shooting:
- Verify that pertinent Industry Wide Safety Bulletin(s) have been identified for distribution / posting with the next day’s call sheet if necessary.
- Verify that all safety meetings held throughout the day are noted on the production reports and call sheets, including HOD and new arrival meetings, stunt and special effects meetings, etc.
Communicate and Troubleshoot
- Ensure that all safety concerns are handled promptly and that unsafe conditions are corrected in a timely manner;
- Ensure that all sets and production locations have been inspected to be sure they are free from hazards. Any hazards discovered on the set or production location (blocked exits, fire lanes, etc.) should be corrected.
- Ensure that required safety equipment is available and in use by cast and crew. (e.g. earplugs for explosions and gunfire, fall protection, eye protection, etc.).
- Conduct and document daily inspections to document compliance and to identify unsafe conditions or practices on the set. At a minimum, one inspection should be conducted at each production location on each day of shooting. Complete the daily Production Safety Compliance Report (Form 2) to document this inspection.
- Communicate with the Production Safety Consultant as necessary regarding specific location, script, and shooting concerns.
- Verify that required safety equipment is in use by cast and crew (e.g. earplugs, harnesses, eye protection, etc.).
- Ensure laboratory testing, environmental audits, engineering studies, etc., are conducted for potentially unsafe locations, substances, processes, (environmental concerns, water testing, environmental concerns, the use of smokes, fogs, pyrotechnics, etc.).
- Ensure that the Production Safety Program remains in effect for all second units, reshoots, additional photography, and specialized units (visual effects, miniatures, action, splinter units, etc.).
Ensure that all members of your crew have completed the necessary safety training for the work that they perform and the equipment that they operate
- All employees of the your crew should be properly trained to operate any specialized equipment they are utilizing or tasks they are performing, such as aerial lifts, cranes, forklifts, powder-actuated tools, etc. The production should obtain copies of training certifications for employees utilizing these types of equipment. It may be necessary for the production to conduct additional training sessions to ensure that all employees a properly trained.
- Ensure that in the Los Angeles area, all applicable represented crew members are on the Industry Roster, eligible for employment, and have completed their required CSATF Safety Pass Training. This can be accomplished by inspecting employees’ Safety Pass documentation or by using the Safety Pass online roster at csatf.org.
- If tight fitting respirators are required or utilized, employee training, medical screening and fit testing are needed. See the Production Safety Manual, Section 10 Respiratory Protection.
- If chemicals (paint, adhesives, foams, etc.) are utilized, hazard communication training is needed. See the Production Safety Manual, Section 2, Hazard Communication Program.
Deal with Serious Incidents and Emergencies
- Ensure that the elements of the production’s Emergency Action Plan (EAP) such as the location of emergency exits, equipment, evacuation procedures, assembly areas, and emergency communication are being effectively communicated to all employees at all production locations, including stages.
- When notified of production emergencies and serious incidents (serious injury, death, major property damage, hospitalization, spills, events that create imminent danger, etc.), ensure the following:
- Summon emergency medical assistance immediately;
- Clear the area and protect the cast and crew from further injury;
- Follow the production’s EAP;
- Preserve evidence for further investigation;
- Immediately notify your Production Executive and Production Safety Consultant;
- Ensure that Incident Report Forms are completed and uploaded to Prodicle.
- If a government regulatory inspector/officer arrives at the set or production office (OSHA, EPA, etc.), ask for identification and the reason for their visit, then do not discuss issues until your Production Safety Consultant and Production Executive have been consulted.
- If any spill or release of hazardous materials occurs, measures should be taken to protect individuals from exposure, isolate the spill and prevent the material from entering a storm drain or waterway. The production should have a spill kit or other spill supplies available for small spills. Larger spills must be cleaned up by trained professionals. Contact ESIS On Call at (855) 9132784 for assistance with emergency spill response and to coordinate any necessary regulatory notification(s). Notify the Production Safety Consultant in the event of a hazardous materials spill.