An incident is defined as an undesired or unwanted loss. Incidents are to be reported to the UPM, even if the incident occurs to a third party on site, and did not involve a cast or crew member. Incidents include, but are not limited to:
- Personal injury
- Property damage
- Near miss (an event that could have caused an accident due to unsafe conditions)
- Environmental spills
- Vehicle accidents
- Thefts / break-ins
- Incidents of workplace violence
Following an incident or near miss involving a cast or crew member or subcontractor, the party must notify their Department Head / Supervisor as soon as possible, then complete and submit an Incident / Accident Investigation Report (Form 5) within 24 hours to the UPM an Production Safety Consultant. Any related material evidence (e.g., involved equipment, cables, tapes, etc.) should be secured and held pending further investigation until speaking with the Production Safety Consultant. Important information such as equipment model and serial numbers should be documented by the Production.
INCIDENTS RESULTING IN INJURY
Employees must report all incidents that result in an injury immediately to the employee's direct supervisor and to the Production Medic on duty. In addition to the Incident / Accident Investigation Report (Form 5) must be completed by the employee’s direct supervisor for all incidents requiring offsite medical attention and / or time off. The Incident / Accident Investigation Report must be submitted to the Production Office Coordinator and to the Production Safety Consultant.
Any incident that results in an employee being hospitalized and/or transported for medical reasons must be reported immediately to the UPM and Production Safety Consultant.
For incidents at locations that involve fatalities, serious bodily injury, or major property damage the Department Head or Supervisor must immediately report the incident to the UPM and the Production Safety Consultant.
Cal/OSHA and Federal OSHA regulations require that the Production Safety Consultant report all serious injuries, hospitalizations or fatalities within a very specific timeframe.
Governmental regulatory agencies may need to be notified when an incident:
- Resulted in a serious injury or death of a worker
- Involved a major structural failure or collapse of a building, bridge, tower, crane, hoist, temporary construction support system or excavation
- Involved the major release of a hazardous substance
- Involved a blasting (or explosion), or diving operation.
In the event of a fatality or serious injury, no person shall disturb, destroy, alter or carry away any wreckage, article or thing from the accident scene until a Cal/OSHA or Federal OSHA Inspector grants permission. Personnel on site should immediately cordon off the accident site, securing any related material evidence.
Following an incident or near miss involving a cast or crew member or subcontractor, the party must notify their supervisor as soon as possible, then complete and submit an incident report within 24 hours to the UPM and the Production Safety Consultant.
Reporting and investigations are important tools for identifying and controlling potential safety hazards. The purpose of these activities is not to find fault or to lay blame, but to identify the root causes of incidents and injuries so that controls can be put in place to prevent further occurrences.
The focus of the investigation is the cause of the incident, not the injury. The Safety Program Director in conjunction with the assistance of the Production Safety Consultant should conduct an investigation to determine the root cause and the contributing factors of the incident. An effective investigation includes:
- Conducting interviews
- Recording information through drawings and photographs
- Analyzing factors contributing to the incident; and,
- Preparing a report.
The report should include a description of the incident, the consequences, the cause, the corrective action taken, and recommendations for further action. A copy of the report is to be forwarded to the Production Office Coordinator and the Production Safety Consultant.