Health and safety records provide essential information to the status of safety management and provide a history of the activities of and improvements to the IIPP. Records and documentation are evidence that the program is working as intended. Documentation can show that steps were taken to control or eliminate specific hazards, that workers have received the appropriate instruction, training, supervision, and discipline to work safely. In addition, many OSHA regulations require health and safety records and documentation.
The following records will be maintained and reviewed by the Production as necessary:
- Employee IIPP Orientation and Safety Guidelines Acknowledgement (Form 1)
- Workplace inspection checklists and reports with corrective action (Form 2 & Form 3)
- Incident / Accident reports (Form 5)
- Crew meetings at which safety issues were discussed
- Progressive discipline records when used to enforce safety rules and written safe work procedures
- Location hazard checklist (Form 4)
- Claim statistics
- First aid records, medical certificates, and hearing tests
- Emergency response plan, record of drills, and any resulting improvements
- Health and safety related budget items and purchase orders
- Subcontractors pre-qualification documents
- Exposure assessments and investigations, if conducted
- Hazardous materials building survey and abatement documents
- Engineering surveys and reports
These records will be filed and maintained by the Production Office Coordinator. At wrap, all reports, records and files pertaining to health and safety or environmental issues should be forwarded to the Production Safety Consultant.