Overall Production Safety Program Responsibility
The Producer is the Production’s Safety Program Director and has overall management responsibility for the safety and security of the production. The Producer is responsible for ensuring the health, safety and security of all production crew & cast and has overall responsibility to ensure that the Production’s Safety Program (also known as the Injury & Illness Prevention Program or IIPP) is properly implemented and that all production personnel are performing their assigned duties as detailed in the IIPP.
The Unit Production Manager / Production Supervisor assists the Producer to ensure the Safety Program is being effectively implemented and, when necessary, acts as a liaison between the crew and the Producer. Generally, the day to day management of the Production’s Safety Program is managed by the UPM / Production Supervisor.
The Director supports the Producer and UPM / Production Supervisor in the administration and implementation of the Safety Program and supports the 1st Assistant Director / AD Department in maintaining a safe set and production.
Become thoroughly familiar with the Production’s Safety Program
- Ensure that Production Management’s commitment to health & safety and expectation of a safe production is effectively communicated to all crew & cast.
- Receive, read, and implement the Safety Program.
- Ensure that a preproduction safety meeting with all department heads (HODs) and key production personnel is conducted by Production Management.
- Become completely familiar with the Production Safety Manual and ensure that a physical or electronic copy is at all production worksites at all times.
Ensure that applicable safety program documents are distributed to your crew including:
- General Safety Guidelines for Production should be provided and completed by all crew & cast, including all those who report directly to the site for hire, such as casual hires, independent contractors, etc. Completed Health & Safety Policy, IIPP Orientation and Safety Guidelines Acknowledgement Forms (Form 1) should be returned to the POC for upload into Prodicle. (Note: these guidelines and form may be included as part of the Start Paperwork package).
- Industry Wide Safety Bulletins relating to specific hazards as they occur should be distributed and/or attached to the call sheet.
- Safety Data Sheets (SDS) for all chemicals must be on hand and immediately available to any crew or cast member upon request.
Ensure the Production’s Safety Program is working
- Ensure that Production Management, 1 st†AD(s), HODs and other key production personnel are performing their safety program duties to minimize the potential for production related incidents and injuries as detailed their respective Safety Responsibilities.
- General Safety Guidelines for Production
- General HOD Safety Responsibilities
- Supplemental HOD Safety Responsibilities
- 1st Assistant Director / AD Department Safety Responsibilities
- Location Manager Safety Responsibilities
- Supervising Medic Safety Responsibilities
- Production Office Coordinator Safety Responsibilities
- Ensure that that safety meetings are conducted and properly documented on a regular basis. An initial safety meeting should be conducted by HODs for all crew members on the first day of work. Any crew member not present for this initial safety meeting should be briefed by the HOD on their first day of work. Additional safety meetings should be conducted as needed and as detailed in the safety responsibilities documents.
- Ensure daily inspections are conducted to document compliance and to identify any unsafe conditions or practices on the set. At a minimum, one inspection should be conducted at each production location on each day of shooting. Daily inspections should also be conducted at production locations under construction, during prep and strike / wrap by applicable departments.
- Ensure all construction cranes, telehandlers and forklifts used on the Production are be operated by trained, qualified and experienced operators. In addition, all construction crane, telehandler and forklift use should meet the requirements detailed in the Production Safety Manual, Section 14 Construction Cranes, Telehandlers & Forklifts.
- Special procedures should be undertaken on any planned sequence which includes minors performing physical activities. Please see Industry Wide Procedural Guideline No.1 – Special Procedures for Minors Performing Physical Activities at csatf.org. Prior to any on camera or rehearsal work involving minors performing physical activities, key personnel, including the following should be contacted: UPM, Production Safety Consultant, and Production Executive.
- Ensure all drones used on the Production are be operated by trained, qualified and experienced operators. In addition, all drones use should meet the requirements detailed in the Production Safety Manual, Section 16 Drones & UAS.
- Ensure that strategies are implemented to prevent the onset of heat related illness for all production personnel. A sufficient supply of drinking water and shade equipment must be provided to meet the needs of all crew at all locations. Employees must be provided with adequate training to prevent heat illness, recognize the signs and symptoms of heat illness if it occurs, and how to seek appropriate medical treatment as required. See the Production Safety Manual, Section 12 Heat Illness Prevention.
- Ensure that the production safety department phone numbers and the safety hotline number appear on all call sheets.
- Review Safety Program documentation regularly to ensure completion and compliance.
Communicate and Troubleshoot
- Ensure that all safety concerns are handled promptly and that unsafe conditions are corrected in a timely manner;
- Ensure that all sets and production locations have been inspected to be sure they are free from hazards. Any hazards discovered on the set or production location should be corrected.
- Ensure that required personal protection equipment (PPE) is available and in use by crew & cast. (ear protection, fall protection, eye protection, etc.).
- Communicate with the Production Safety Consultant as necessary regarding specific location, script, shooting and any other safety concerns.
- Ensure laboratory testing, environmental audits, engineering studies, etc., are conducted for potentially unsafe locations, substances, processes, (environmental concerns, water testing, environmental concerns, the use of smokes, fogs, pyrotechnics, etc.).
- Ensure that the Safety Program remains in effect for all second units, reshoots, additional photography, and specialized units (visual effects, miniatures, action, splinter units, etc.).
Ensure that all members of your crew have completed the necessary safety training for the work they perform and the equipment that they operate
- All employees of the your crew should be properly trained to operate any specialized equipment they are utilizing or tasks they are performing, such as aerial lifts, cranes, forklifts, powder-actuated tools, etc. The production should obtain copies of training certifications for employees utilizing these types of equipment. It may be necessary for the production to conduct additional training sessions to ensure that all employees are properly trained.
- Ensure that in the Los Angeles area, all applicable represented crew members are on the Industry Roster, eligible for employment, and have completed their required CSATF Safety Pass Training. This can be accomplished by inspecting employees’ Safety Pass documentation or by using the Safety Pass online roster at csatf.org.
- If tight fitting respirators are required or utilized, employee training, medical screening and fit testing are needed. See the Production Safety Manual, Section 10 Respiratory Protection.
- If chemicals (paint, adhesives, foams, etc.) are utilized, hazard communication training is needed. See the Production Safety Manual, Section 2, Hazard Communication Program.
Deal with Serious Incidents and Emergencies
- Ensure that the elements of the production’s Emergency Action Plan (EAP) such as the location of emergency exits, equipment, evacuation procedures, assembly areas, and emergency communication are being effectively communicated to all employees at all production locations, including stages.
- When notified of production emergencies and serious incidents (serious injury, death, major property damage, hospitalization, spills, events that create imminent danger, etc.), ensure the following:
- Summon emergency medical assistance immediately;
- Clear the area and protect the cast and crew from further injury;
- Follow the production’s EAP;
- Preserve evidence for further investigation;
- Immediately notify your Production Executive and Production Safety Consultant;
- Ensure that Incident Report Forms are completed and uploaded to Prodicle.
- If a government regulatory inspector/officer arrives at the set or production office (OSHA, EPA, etc.), ask for identification and the reason for their visit, then do not discuss issues until your Production Safety Consultant and Production Executive have been consulted.
- If any spill or release of hazardous materials occurs, measures should be taken to protect individuals from exposure, isolate the spill and prevent the material from entering a storm drain or waterway. The production should have a spill kit or other spill supplies available for small spills. Larger spills must be cleaned up by trained professionals. Contact ESIS On Call at (855) 9132784 for assistance with emergency spill response and to coordinate any necessary regulatory notification(s). Notify the Production Safety Consultant in the event of a hazardous materials spill.