Location Manager Health & Safety Responsibility
The Location Manager and Locations Department are responsible for assessing the status of the chosen production locations and completing the Location Hazard Assessment Checklist (Form 4). The Location Manager communicates this information to the UPM, 1st AD, department heads (HODs) and all crew & cast.
Early in the production process, the Location Manager should consider the condition of locations and potential location sites that are planned for the Production. It may be necessary for a consulting engineer to visit potentially hazardous locations to identify environmental, structural and/or other safety concerns. Production locations with major environmental, structural and/or safety hazards may require mitigation measures prior to being occupied by production personnel. If mitigation of a major environmental and/or safety hazard cannot be accomplished in a timeframe sufficient for the production schedule, the selection of an alternate location may be necessary. The Production Safety Consultant can be contacted for assistance with location environmental and safety concerns.
Become thoroughly familiar with the Production’s Safety Program
- Ensure that Production Management’s commitment to health & safety and expectation of a safe production is effectively communicated to all Locations Department personnel.
- Receive, read, and implement the Safety Program.
- Attend a preproduction safety meeting with all department heads (HODs) and key production personnel is conducted by Production Management.
- Understand and implement the safety responsibilities detailed in the following documents are properly implemented:
- Become completely familiar with the Production Safety Manual and ensure that a physical or electronic copy is at all production worksites at all times.
Handle Location Safety Concerns
- Check all locations for potential safety concerns as defined in the Location Hazard Assessment Checklist (Form 4).
- Complete the Location Hazard Assessment Checklist for every location, forwarding copies to the UPM, Production Office Coordinator (POC), and, if necessary, the Production Safety Consultant. Copies should be uploaded into Prodicle.
- Address all safety issues and hazards prior to construction and filming.
- Owners and Managers of prospective locations should be informed about what type of work activities will be conducted by the Production. Ask the owners/managers of the location of any previous hazard assessments associated with the location. Obtain a copy of the previous assessment(s) and other pertinent information such as environmental or engineering reports, floor plans, structural assessments, etc. If using space from an active facility, obtain the emergency procedures in place for that location. Note any other potential hazards of the location (i.e., water hazards, extreme temperatures, heights, etc.).
- Verify that interior locations are equipped with overhead fire sprinkler systems. Any potential major production location without a working fire sprinkler system should be identified to Production Management prior to finalizing the location agreement. Additional fire safety precautions / procedures may need to be implemented at non-sprinklered interior locations.
- Communicate structural and / or environmental concerns (possible asbestos, lead paint, mold issues, etc.) to the Production Safety Consultant. Ensure that all structural and / or environmental concerns are properly mitigated prior to the arrival of crew & cast at the location.
- Verify that the location has adequate fall protection systems. Ensure handrails / guardrails are present on stairways and other elevated areas. If the location has confined spaces that will be used during production, all necessary requirements detailed in detailed in the Production Safety Manual, Section 11 Confined Spaces, should be followed.
- Note any traffic issues that will need to be addressed. Keep in mind also that the public must also be safe from any potentially hazardous production activities. Intermittent traffic control (ITC), lane closures or complete closure may be necessary for some production activities. Appropriate high visibility safety vests are required to be worn by all employees when working on active public roadways.
- Ensure that fire extinguishers and other fire safety equipment are properly marked, in good working condition and easily accessible. Note the locations and numbers of fire extinguishers and the general fire system, if one is present. All fire hydrants and fire department connections should be clear of obstructions. To assist crew in maintaining the 4 foot fire lane around the stage set, it is recommended that a perimeter line be painted or taped.
- Frequently, abandoned buildings may not have electrical service. However, some of the electrical infrastructure may still be in place. There may be the potential for live electrical hazards (exposed wiring, electrical boxes, etc.) at the location. Ensure that any electrical hazards are properly corrected by a licensed electrician prior to the arrival of crew & cast.
- Be sure there is sufficient emergency access at production sites, including those under construction or prep. Note whether the location has clearly marked exits and emergency lighting. Ensure exits are identified and exit routes are clear.
- Verify that all cable and other crossovers that are placed in areas accessed by the public are ADA (Americans with Disabilities Act) compliant.
- Ensure that there clean water and washroom facilities are provided. In addition, a clean area free of potential contamination from work activities should be available for food and catering services.
- Depending on the number of employees per shift, the type of activities that will be taking place on location, and the travel time to a medical facility, the first aid requirements may change. Ensure you have provided adequate first aid resources to meet the needs of the production.
- Mark unsafe areas with warning tape and / or barricades.
- Depending on the proposed work that will be taking place on location, safety notices and safe work practices for activities such as stunts, special effects, etc., should be attached to the call sheet.
Notify 1st AD and HODs of safety concerns and special hazards (e.g., excessive traffic, special hazards at locations, such as airports, water locations, etc.)
- Assist the the 1st AD and HODs in conducting safety meetings:
- Anytime crew & cast are exposed to a potential location hazard, and
- Anytime there is a change in location.
Monitor All Production Locations
- Monitor locations on an ongoing basis for changes that could produce additional hazards (e.g. changing weather conditions, construction changes, etc.).
- Consult with Production Management to resolve location safety concerns (e.g. confined spaces, hazardous materials, asbestos, mold, warehouse adaptation for stage use, etc.).
Local Fire Department Location Checklists
- Ensure any local fire department checklist or document required for each location are properly completed (e.g., LAFD / LACFD Film Location Checklists ).
Develop Contacts for Emergency Services
- Assist onset first aid staff with emergency information and contacts.
- For all locations, identify the nearest hospital with an emergency room and provide maps and directions for the Transportation Coordinator/Captain, first aid staff, the 1st AD/Stage Manager and HODs. This information should be posted on set and present on each day’s call sheet.
- The address / location of worksite must be clearly posted at the location. This is necessary so that clear and precise directions to the location can be provided to emergency responders.
- During the site visit, look for any obvious need for security issues, such as the need for security escorts, lighting, working alone procedures, etc. In order to ensure quality service and adequate insurance coverage, ensure that all production security vendors are properly licensed and meet the minimum insurance requirements.
- On your site visit, note any obvious hazardous materials being used or stored on location. Note any potentially hazardous materials such as asbestos and lead containing material, PCBs (old transformers, lights ballasts), visible mold growth, hypodermic needles, animal waste, etc. If these hazards are identified, explain how these materials will be dealt with (i.e., clean up, isolate area etc.). Generally, buildings constructed prior to 1980 tend to have building materials that contain asbestos and lead. Asbestos and lead are hazardous when they are disturbed (i.e., sanded, grinded, or by construction / demolition activities).
- If any spill or release of hazardous materials occurs, measures should be taken to protect individuals from exposure, isolate the spill and prevent the material from entering a storm drain or waterway. The production should have a spill kit or other spill supplies available for small spills. Larger spills must be cleaned up by trained professionals. Contact ESIS On Call at (855) 9132784 for assistance with emergency spill response and to coordinate any necessary regulatory notification(s). Notify the Production Safety Consultant in the event of a hazardous materials spill.