Entry / Exit Points
- Secure all entry / exit points at all times. Permit the main entry / exit points to be unlocked during business hours if the reception area is controlled by production personnel or is segregated from the rest of the facility.
- Control access to areas where content is handled by segregating the content area from other production areas (e.g., administrative offices, courier pickup and drop-off areas, and casting waiting areas.)
- Limit access to areas where media players and content are stored.
- Verify the identity of all visitors by requiring them to present valid photo identification. Maintain a visitors’ log.
- Assign an identification badge or sticker which must be visible at all times, to each visitor, and collect badges upon exit.
- Require visitors to be escorted by authorized employees while in content sensitive areas.
- Schedule all third party work (e.g., janitorial, courier pickup and deliveries, maintenance) during hours when production office is occupied.
- Provide production crew and long term third party workers (e.g., janitorial) with a photo identification badge that is required to be visible at all times.
- Establish and implement a process for immediately retrieving photo identification badge upon termination.
- Consider omitting location, production name, logo, and other specific information on the photo identification badge.
- Require employees to immediately report lost or stolen photo identification badges.
- Train and encourage employees to challenge persons without visible identification.
- Implement security controls based upon the location and layout of the production office facility such as:
- Place security guards at perimeter entrances and non-emergency entry / exit-points
- Restricting perimeter access through the use of walls, fences and/or gates that, at a minimum, are secured after hours.
- Sufficient external cameras around common exterior areas.
- Limit the distribution of keys.
- Maintain a list of production crew have keys. Update the list regularly to remove any personnel who no longer require the key(s).
- Use keys that can only be copied by a specific locksmith for exterior entry / exit and sensitive content areas
- Consider choosing a production office location that has a centralized, monitored, audible alarm system that covers all entry / exit points (including emergency exits), windows, loading docks, etc.
- Enable the security system when the office is unsupervised.
- Implement procedures for notification on weekends and after business hours
- Establish a policy, as permitted by local laws, which allows security to randomly search people, bags, packages, and personal items for content.
- Prohibit third party vendors from entering sensitive content area with digital recording devices (e.g., USB thumb drives, digital cameras, cell phones) unless escorted by authorized crew personnel.
- Request that security perform a random vehicle search process when exiting the facility periodically.
- Implement additional controls to monitor security guards activity and randomly search their belongings.
- Develop an acceptable use policy that outlines restrictions for social media, internet, personal device and mobile device use while employed by the production.
- Develop a policy regarding the use of digital recording devices (smart phones, digital cameras, and camcorders).
- Consider all production documents as intellectual property and protect them as such.
- Place a document shredder in close proximity to the paper recycling receptacle or contract a vendor that provides locked receptacles that shredded at an offsite facility.