- Verify the identity of all visitors by requiring them to present valid photo identification. Maintain a visitors’ log.
- Assign an identification badge or sticker which must be visible at all times, to each visitor, and collect badges upon exit.
- Require visitors to be escorted by authorized employees while in content sensitive areas.
- Provide production crew with a photo identification badge that is required to be visible at all times.
- Establish and implement a process for immediately retrieving photo identification badge upon termination.
- Consider omitting location, production name, logo, and other specific information on the photo identification badge.
- Require employees to immediately report lost or stolen photo identification badges.
- Train and encourage employees to challenge persons without visible identification.
Implement security controls based upon the location and layout of the production locations such as:
- Place security guards at perimeter entrances and nonemergency entry / exit points of stage sets.
- Place security guards at perimeter of exterior locations and in the vicinity of off-camera areas where sensitive assets are located.
- Train and encourage security employees to challenge persons without visible identification.
- Bring in additional security resources on days with large numbers of extras and background actors.
- Develop an acceptable use policy that outlines restrictions for social media, internet, personal device and mobile device use while employed by the production.
- Develop a policy regarding the use of digital recording devices (smart phones, digital cameras, and camcorders).
- Communicate and strictly enforce the acceptable use and digital recording device policy for all extras and background actors.
- Consider all production docs as intellectual property and protect them as such.
- Place a document shredder or locked paper recycling receptacle in basecamp and near set (craft service area).
- Consider omitting production name, logo, and other specific information on all signage, placards, and other documentation that may identify the production and attract unwanted attention.
- Include security action items in daily safety meetings to reinforce commitment to protecting intellectual property, assets, and content.
- When not in use, secure and/or protect sensitive assets from public view.