Incidents and Near Misses
Incidents should be reported to the Producer and UPM, even if the incident occurs to a third party on site, and did not involve a cast or crew member. Incidents include, but are not limited to:
- Personal injury;
- Property damage;
- Near miss (an event that could have caused an accident due to unsafe conditions);
- Environmental spills;
- Vehicle accidents;
- Thefts / break-ins; and,
- Incidents of workplace violence.
Following an incident or near miss involving a cast or crew member or subcontractor, the party should notify their HOD or supervisor as soon as possible. An Incident / Accident Report (Form 5A) should be completed within 24 hours and forwarded to the Producer and UPM. Depending on the seriousness of the incident, related material evidence (e.g., involved equipment, cables, tapes, etc.) may need to be secured and held pending further investigation. Important information such as equipment model and serial numbers should be documented by the production.
Incidents Resulting in Injury
Employees should report all incidents that result in an injury immediately to the employee's HOD / supervisor and to the on-duty production medic. In addition to the Incident / Accident Report (Form 5A), an Incident / Accident Investigation Report (Form 5B) should be completed by the employee’s direct supervisor for all incidents requiring off-site medical attention and / or time off. The Incident / Accident Investigation Report should be submitted to the Producer and UPM. Any incident that results in an employee being hospitalized and/or transported for medical reasons should be reported immediately to the Production Executive and Production Safety Specialist.
For incidents at locations that involve fatalities, serious bodily injury, or major property damage, the Producer or UPM must immediately report the incident to the Production Executive and Production Safety Specialist.
Many governmental occupational health & safety regulatory agencies regulations require that the production report all serious injuries, hospitalizations or fatalities within a very specific time-frame. Governmental regulatory agencies may need to be notified when an incident:
- Resulted in a serious injury or death of a worker;
- Involved a major structural failure or collapse of a building, bridge, tower, crane, hoist, temporary construction support system or excavation;
- Involved the major release of a hazardous substance; or,
- Involved a blasting (or explosion), or diving operation.
In the event of a fatality or serious injury, no person should disturb, destroy, alter or carry away any wreckage, article or thing from the accident scene until the appropriate regulatory agency or agencies grant permission. Personnel on site should immediately cordon off the accident site, securing any related material evidence.
Reporting and investigations are important tools for identifying and controlling potential safety hazards. The purpose of these activities is not to find fault or to lay blame, but to identify the root causes of incidents and injuries so that controls can be put in place to prevent further occurrences.
The focus of the investigation is the cause of the incident, not the injury. The Producer or UPM should conduct an investigation to determine the root cause and the contributing factors of the incident. An effective investigation includes:
- Conducting interviews;
- Recording information through drawings and photographs;
- Analyzing factors contributing to the incident; and,
- Preparing a report.
The report should include a description of the incident, the consequences, the cause, the corrective action taken, and recommendations for further action. A copy of the report is to be forwarded to the Production Executive and Production Safety Specialist.