For location work, the Location Manager or his/her designate should inspect each location site, prior to the arrival of production employees, for potential hazards, environmental concerns or other unsafe conditions. The Location / Production Office Hazard Assessment Checklist (Form 4) should be used during these inspections. Approved external consultants can also be used to complete walkthrough surveys for hazardous materials such as asbestos, lead paint, mold, etc. Locations Department personnel should also interview the location owners / representatives and other persons who may be knowledgeable with the details or history of the location.
Locations Department personnel should complete the checklist using the best of their knowledge and experience. The purpose of the checklist is to identify potential hazards prior to production so that the risk of injury and/or illness can be minimized and specific safety precautions can be taken.
Any significant information regarding safety obtained during the hazard assessment process should be posted at the workplace and attached to call sheets to inform crew of the potential site hazards. Copies of all hazard assessments are to be retained by the POC and uploaded to Prodicle.
Property managers of prospective locations should be informed about what type of work activities will be conducted. Copies of any previous hazard assessments associated with the location should be obtained by the Location Manager. Other pertinent information, such as engineering reports, floor plans, weight loads, and structural issues should also be obtained by the production if possible. If necessary, a consulting structural engineer may be needed to evaluate the structural capacity of the facility. If the production is renting space from an active facility, emergency procedures may be in place for that location. Any other potential location hazards (i.e., water hazards, extreme temperatures, heights, etc.), should also be noted.
Any obvious hazardous materials being used or stored on location should be noted. These hazards may include potentially hazardous materials such as asbestos and lead containing material, PCBs (old transformers, lights ballasts), visible mold growth, hypodermic needles, animal waste, etc. If these hazards are identified, it may be necessary to survey and / or clean up these materials prior to the arrival of the production employees.
Generally, buildings constructed in the 1980s or earlier tend to have building materials that contain asbestos and lead. Asbestos and lead are hazardous when they are deteriorated or disturbed (i.e., sanded, grinded, or by demolition activities).
Access and Egress
During the location inspection, it should be noted whether the location has clearly marked exits and lighting. It should also be verified that the doorways and corridors are unobstructed.
Fall Protection and Confined Space
The production should check to see if the location has adequate fall protection systems. It should also be noted whether the elevated work areas and staircases have guardrails and handrails. If the location has confined spaces that will be used during production, any necessary requirements such as additional ventilation should be documented.
Frequently, abandoned buildings will not have electrical services. However, all of the electrical infrastructure may still be in place. There may be the potential for live electrical hazards (exposed wiring, electrical boxes etc.) at the location.
The production should ensure that there are enough currently inspected and certified fire extinguishers and any other necessary fire safety equipment available. The locations and numbers of fire extinguishers and the general fire system should be noted, if one is present. All fire safety equipment, including fire sprinkler systems, should be operable and in good working condition. All fire hydrants and fire department connections should be clear of obstructions. To assist the production in maintaining the 4 foot (1.2 m) fire lane around the stage, a perimeter line should be painted or taped.
Water and Washroom Facilities / Food and Catering Services
The production should ensure that clean water and washroom facilities are provided. In addition, a clean area free of potential contamination from work activities should be available for food and catering services.
During the site visit, the production should inspect for any obvious need for security issues, such as the need for security escorts, lighting, working alone procedures, etc.
First Aid and Medical
Depending on the number of employees per shift, the type of activities that will be taking place on location, and the travel time to a medical facility, the first aid requirements may change. The production should ensure that adequate first aid and medical resources are provided to meet the needs of the project.
The production should identify and plan for any traffic issues that will need to be addressed for that location. Members of the public in the vicinity of the production should also be considered and their safety ensured. Any regulatory requirements for traffic control providers (high visibility vests, equipment, certifications, training, etc.) should be ensured by the production. Some examples of potential traffic considerations are: need for traffic control personnel or equipment, any permits required from the jurisdiction, police assistance, etc.