Health & safety records provide essential information to the status of safety management and provide a history of the activities of the production. Records and documentation are evidence that the production is working safely as intended. Documentation can show that steps were taken to control or eliminate specific hazards, that employees received the appropriate instruction, training, supervision, and discipline to work safely. In addition, many health & safety regulations require health & safety records and documentation.
The following records should be maintained and reviewed by the Production as necessary:
- Employee IIPP Orientation and Safety Guidelines Acknowledgement (Form 1);
- Workplace inspection checklists and reports with corrective action (Form 2 & Form 3);
- Incident / accident reports (Forms 5A & 5B);
- Crew meetings at which safety issues were discussed;
- Progressive discipline records when used to enforce safety rules and written safe work procedures;
- Location hazard checklist (Form 4);
- Claim statistics;
- First aid records, medical certificates, and hearing tests;
- Emergency response plan, record of drills, and any resulting improvements;
- Health & Safety-related budget items and purchase orders;
- Sub-contractors pre-qualification documents;
- Exposure assessments and investigations, if conducted;
- Hazardous materials building survey and abatement documents; and’
- Engineering surveys and reports.
These records should be filed and maintained by Production Management. At wrap, all reports, records and files pertaining to health & safety security or environmental issues should be included in the production’s archived Prodicle (electronic) and physical files (if utilized).