What is P | Calendar
Prodicle | Calendar is a calendar building application for your production. It gives you the ability to create and collaborate on production calendars with film & television specific event types, then share those calendars with your crew and studio partners.
Check out What's New for the most recent updates about the app.
Accessing P | Calendar
You can open P | Calendar by navigating to https://calendar.prodicle.com or by clicking on the Calendar icon from Prodicle | Passport (https://passport.prodicle.com). Then click the production you want to access.
If you don't see the application icon, or if no projects are displayed when you open P | Calendar, check with your Production Office or your contact at the studio. You have to be granted Prodicle Calendar User access via Prodicle Access Management for each production for it to be visible to you.
We recommend using Google Chrome to access all Prodicle applications.
If you are logged in to Google (e.g. GMail) with a personal account you may need to switch profiles when accessing any Prodicle domain Google tools, or consider running Prodicle in a different browser.
Navigating P | Calendar
The top navigation bar displays the app name and buttons to open the help or profile menus. Help includes ways to contact support as well as a direct link to the help center. The profile menu includes links back to your projects page, settings, or to log out.
The left side panel can be opened or closed with the menu ( or ) buttons in order to access your projects or your templates.
The main panel displays the name of the project you are currently accessing with a back arrow to take you back to the project selection page. Within the project you can switch tabs to view available Calendars, Grids, both, or items you've marked as favorites. You can also click the buttons to Add Calendar or Add Grid.
You can create as many calendars or grids in your project as you like (think of them like files on your computer). Sticking with one calendar or grid avoids confusion with duplicate events, but there are good reasons for making separate ones (e.g. if Production and Post are building their calendars individually).
What's a Grid?
Calendars and Grids are different ways to store event dates.
Calendars let you see and edit a classic 30-day block calendar for each month, putting your events on the date that they will happen.
Grids are like a spreadsheet where you have a row or column for each event and you type or select the date that it will happen.
If you create a Calendar you will be able to edit in 30-day view. If you create a Grid you will only be able to edit in a Grid (but you can view the dates laid out on a 30-day calendar if you need to). See the section on Grids below.
Creating a Calendar
To create a new calendar click Add Calendar in the top right of the calendar list page. The first time you do this you will be given a reminder of how calendars and grids are different, but you can mark the "do not show again" checkbox to avoid that warning in future.
You will need to enter a title and select a timezone for your new calendar. You can then define if federal public holidays should be marked on the calendar, if they should also be non-work days, and which days of the week are commonly work days for the production.
You will then be presented with a standard 30-day view for editing a calendar. You'll notice non-work days (and days in the previous and next months) are colored grey. Federal holidays will be labeled if that option was selected.
Creating New Events
P | Calendar allows you to create new Events by clicking on an empty section of a day and selecting Create new event. You can also create a new event by clicking the blue plus icon in the bottom right corner.
You will need to select the EVENT TYPE from a list of film & television event types. You can start to type in the box to find a matching event type. Not all event types will be relevant to your production. If you can't find the event type you want to use, please check with your studio contact on how your event should be entered.
Edit the TITLE to customize the event name that appears on the calendar. If you're working on an episodic project you will also be able to select from the EPISODES pull down menu to tie the event to one or more episodes.
At the bottom of this dialog click a color and then a related style to choose how your event will appear on the calendar.
Each day will usually display up to 4 events. Sometimes events won't be immediately visible because more than 4 events exist or because of how the events are stacked. To see all the events on a given day click on the date or [n] More Events to see all the events on that day.
An event's position is calculated across all days that it crosses, so moving events on one day may change the order they are stacked in on another day.
Simply reorder events by dragging and dropping them in the calendar.
Changing Event Length
P | Calendar allows you to change the length of the event by selecting the event in the calendar, and dragging the edge of the event bar to the new length.
Another option is to double click the event in calendar. Edit the START DATE and/or END DATE and select Save.
Click the event you want to copy. Select Duplicate in the lower left corner.
Navigating Between Months
Navigate between months by selecting < and > at the top of the calendar.
Filtering Calendar Events
You can filter events on the calendar by aspect of production. Select Filter events in the top right and select a category from the drop down menu. The event types you selected for your events are each tied to one of the available categories. If you ever can't find an event you can check if it is filtered out by removing any filters you have applied.
You can click on the 30-Day View drop down in the bottom right and select Timeline View to see a timeline (or "gantt chart") of your events. Each event will be a row and column headers will show dates for each Saturday. Navigate the timeline by clicking the arrows / dates listed at the top or by hovering over an event header and clicking Go To.
You cannot currently edit a calendar in timeline view. Click on Timeline View and select 30-Day View to go back to your editable calendar.
Editing Calendar Settings
Select the menu button () in the upper left corner. Select Edit to make changes to the title, timezone, federal holiday, or work day settings. Click Update Calendar to save your changes.
Managing Your Calendars
At any time you can get back to your calendar list page for this project by clicking the back arrow next to your project name or by selecting Projects in the side panel and choosing the project you were working in.
Duplicating a Calendar
P|Calendar also allows you to duplicate a calendar. From multiple calendars list view, select the OPEN OPTIONS MENU button (three dots) to the far right of the calendar name you seek to duplicate. Select Duplicate. The duplicate calendar will appear in the calendar list, with the word Copy after its name. You can also duplicate a calendar when opening the menu () within that calendar.
Editing Calendar Email Notifications
You can select which type of Email notifications you would like to receive when calendars are updated. In the upper right corner click the profile menu button. Select Settings. Scroll down to the bottom of the page to Email Notifications. Select between multiple kinds of email notifications to receive from P | Calendar.
Deleting a Calendar
You can delete a calendar from the OPTIONS MENU button on the calendar list, or by opening the menu () from within a calendar. Click on Delete. Select Yes, delete or if you no longer wish to delete select No, cancel.
View Calendar Changes
P | Calendar shows a log of edits made to the calendar. In order to see this timeline history, select the menu button () from within a calendar. Click on View Changes. This will take you to a log of updates made to the Calendar and list the user who made each update.
Sharing Calendars to Users
P | Calendar also allows you to assign permissions for other Calendar users to view or edit the Calendars you create. Click the menu button (), select , and change the access for each person to Make viewer or Make editor.
Sharing Calendars with the Studio
P | Calendar also allows you to easily share calendars to the studio for approval. Calendar Editors can select Send for approval in the upper right corner. Select who to send the calendar to by checking the box next to their name. Select Submit for Approval. A warning dialog will remind you that further changes will require the calendar to be re-sent for approval. Click Yes, re-send calendar to continue (even if this is the first time you've sent for approval).
The calendar list shows the status of items sent to the studio for approval. The Status column identifies if the calendar is Pending Approval or if it has been Published. Should your studio contact choose to not publish a calendar they will likely get in touch with you to discuss changes.
Selecting Print Views
P | Calendar also allows you to print in Agenda or 30-Day views.
- Click the menu button () from within a calendar and select Print
- The Agenda view is selected by default and prints a daily list of all events
- Click 30-Day to view and print the month view of your Calendar
- This matches the view in Prodicle | Calendar and so will not print all events if there are too many listed on a given day
To create a new grid click Add Grid in the top right of the calendar list page. The first time you do this you will be given a reminder of how calendars and grids are different, but you can mark the "do not show again" checkbox to avoid that warning in future.
You will need to enter a title and select a timezone for your new grid. You can then define if federal public holidays should be marked on the calendar, if they should also be non-work days, and which days of the week are commonly work days for the production.
You will then be presented with an empty grid.
In some cases your studio contact may share an existing grid with you that is already build to include the events they would like you to share.
Adding Grid Events
Click the blue (+) icon in the bottom right corner of your grid to add new events.
You will need to select one or many film & television EVENT TYPES from the list. You can start to type in the box to find a matching event type. Not all event types will be relevant to your production. If you can't find the event type you want to use, please check with your studio contact on how your event should be entered.
You can add multiple instances of the same event type using the + and - next to the event name (for example, if you know you will have multiple Travel dates for your production). You do not need to add multiple event types to handle date ranges or multiple episodes, those are managed later.
When you have selected all the event types you expect to use for this grid click Add to Grid.
Once a grid has event types in it you will see it presented like a spreadsheet.
For standalone projects (e.g. feature films) there will be a single column for the project and each row will be an event type.
For episodic projects (e.g. series or limited series) there will be a row for the project and a row for each episode, then a column for each event type. The project row is for any dates that are not episode specific (e.g. an event like Stage Load-in may be a one-time thing for the entire season).
In either view you can click Switch Columns/Rows to change the orientation of the table.
To enter any date click on the cell or use the Tab key to navigate to it. You can select the date by clicking it on the calendar selector that pops up or by typing in the date in the format MM/DD/YYYY.
For single day events, click or tab out of the cell after selecting the date.
For events that cover a range, select the start date then click to select the end date, or type in the first date, press tab, then enter the end date. If you enter an end date that is before the start date the cell will turn red to indicate an error.
You can always change an entered date by clicking or tabbing to that cell. Pressing Shift + Tab will go backwards through the cells.
Editing Event Types
For each event type you will see the standard event type name listed for the column or row. You can click the name to edit it, in which case you will see your custom title followed by the event type name. In some cases a custom title will already appear (e.g. if you added more than one version of a date type to your calendar).
Next to the header for each event type you will see a small white circle. You can click the circle to select a new color and style for every event in that event type.
You can remove event types from your grid by hovering over their header and selecting the TRASH button.
Editing Individual Events
Once you have entered a date for any event cell you can hover or tab over to see the EDIT icon and click it to edit that specific event. A side panel will open up showing the details for this event which you can edit. You can customize a title and color for this specific event that is different from the one you've set for the rest of the event type.
Make sure to scroll down and click Save once you've made your changes.
To delete or remove an individual event you can just remove the dates as entered in the grid, or open the edit side panel and scroll down to click DELETE.
If the columns or rows for your events do not make sense you can move them by grabbing the header and dragging the blue line up & down or left & right (depending on your grid's orientation). A handle icon () will appear on hover when the events are columns to remind you of this feature.
When viewing a grid you can click on Grid View in the bottom left corner to select and view a 30-Day View or a Timeline View of all your events. You will be able to view event details, but you cannot edit any events in those other views.
Templates let you quickly create starting calendars or grids for many productions. To access and edit templates use the Template option in the main menu on the home page. The process of building the template is just like building calendars or grids.
We recommend templates are created and saved by studio personnel to quickly populate productions with the expected events they would like the production to report to them. Production users are welcome to create templates if they think it will be useful to reuse that template on their next production.
When you want to use a 30 day calendar template on your project, go to the calendar list page for that project. Open or create the calendar you want to apply a template to and click on an empty section of a day and select Insert template. The template will be inserted as if it started on that specific day, so it will now honor weekends and holidays based on your current calendar. This may mean you have to adjust some events so they now land at realistic times, but you can fill in all the expected events quickly.
When you want to use a grid template, go to the calendar list page for that project and click to Add Grid. The system will ask you to Choose your grid option. Select to Insert a Template and then select the grid template you want to use on this project.
Once the template has been inserted into an actual calendar for that project you can customize it as necessary for that show or share it with users on that show so they can fill it in and maintain it. Please note, the template application is a one time event. If the template you used is updated after you added it to a production, that production's calendar or grid will not be changed and must be manually corrected to match the template (if that is expected).
Select the profile menu button in the upper right corner and select Logout. Please note that logging out here will log you out of ALL Prodicle applications and services.
Help & Support
Help for P | Calendar can be accessed at any time from the Help button in the top right of the screen. This will display a menu allowing you to contact our support staff via email, chat messaging, or a phone call. See the green dots next to each option to see if an agent is available.
If you're unable to access help through any of these sources please reach out to Prodicle Support.
The data you enter is treated with the utmost care. You can delete data from the database at any time. It is not shared with the studio without your consent.